Category Archives: entrepreneurship

When to hire a smart accountant

 A question I often get, is when should I hire hire an accountant to manage the books of my small or growing company? This should provide some answers. Reposted with permission from the author..article first appeared in the Nation.

Accountants help out in the growth of your business. They handle more than just tax and payroll. This question has become all too familiar. “When should I consider hiring an accountant?” It depends on your immediate needs. Out of your needs, you will either get a full-time accountant, part-time one or contract one.

A good reason for hiring an accountant however is to create a business plan, form a company, apply for loan, during tax audit or simply in order to delegate some duties. However, since we have a number of rogue ones out there, recruit your accountant carefully.

Here are some moments when an accountant would be a smart hire.

  • Say you need to write down some financial projections, a business plan or the usual business finance management and reporting. An accountant can help you use an accounting software to generate reports.
  • The earlier you hire one, the better. This way, you benefit from sound financial knowledge. It saves you a lot of money and helps you mitigate risks associated with poor financial management.
  • An accountant can also advise you on the best legal structure for your business. For example, it is a fact that you will have business liabilities. When you operate as a sole trader, you could be held personally liable for business deals whereas in a limited liability company, the burden of the enterprise is limited to its assets.
  • SME accounting can easily become complex when you do it yourself, and can get overwhelming since you are stretched across many control points. An accountant can help you fix your cashflow by computing key business metrics that help you ensure that the outfit is on track. Say ratio of salaries and other employee payments to total revenue, cashflow analysis, your gross margins and net margins. These are reports that help you understand your business’ financial standing at a glance. It is even better if you are using an accounting software that is online as this can allow even an external accountant to review your financial records for regular reporting. These kind of reports help you monitor the pulse of your business. With the reports, an accountant is able to offer input on how to improve your business model, pricing or even inventory.
  • Generally, you need an accountant to prepare and file tax returns. Although we have software that simplifies this, it is always safe to get a seasoned hand to deal with the taxman. A good accountant should help you complete and file all legal and compliance company returns, prepare regular annual statements of accounts, handle your payroll, ensure all individual taxes and payments are recorded and bank reconciliation is done monthly. A good accountant will help you meet tax obligations. If external auditors are coming, your accountant should ensure that all necessary reports are ready.
  • You might need an accountant when applying for a loan, overdraft or securing a fresh investment. An accountant will help you develop the financial statements your bank will need. Your accountant can help you know if the loan interest, terms and conditions are favourable.

Overall, at some point, you will need to hire an accountant, so recruit wisely!

@DorcasMuthoni is the founder of OpenWorld

YALI 2014

The Young African Leaders Initiative 2014 – #YALI2014 kicked off this week in Washington DC. Speaking at a meeting with 500 of the first class of YALI fellows, President Obama said that it will be renamed the Mandela Washington Fellowship (& doubled to have 1,000 fellows by 2016) and that four regional leadership centers would set up in Africa.

The regional leadership centers will be established in Senegal, Ghana, South Africa and Kenya and will offer courses on leadership, support for entrepreneurs through mentoring and access to capital and a networking forum. 

The Center in Kenya will have a robust training curriculum with direction from a partnership that brings together Deloitte’s global management and strategy skills, the established curriculum and capacity of Kenyatta University, the public administration training of the Kenya School of Government, and Africa Nazarene University’s youth engagement and outreach.

USAID is investing $38 million in the new YALI centers with support from the MasterCard Foundation ($10 million), Microsoft ($12.5 million), Intel ($5million) and Dow Chemical ($4 million). Others are McKinsey, IBM, General Electric, Procter​ & ​​G​amble and the Mara Foundation. (More at the YALI site). 

In a Q&A session, Obama also spoke about AGOA and the on-going  for renewal of the trade partnership between the US & Africa; He said, they have learnt lessons from the previous phase of the partnership and will work to lower other export barriers (such as transport & trade finance), and, starting with Uganda, Kenya and Tanzania, take steps to see how AGOA can work with effective trading bloc for intra-Africa trade.​​

The YALI Summit events will lead up to the first US-Africa Leaders Summit, which, with over 50 presidents & prime ministers expected, is the largest gathering of African Leaders ever hosted by a US president.

Kenya’s President Kenyatta is to participate in two events next week – a doing business in East Africa session and a presidential dinner, both organized by the Corporate Council on Africa (CCA) who have events for several other African leaders and nations like Ethiopia, South Africa, Ghana Liberia Congo  Mozambique and Tanzania among others.

5 African Consumer Trends for 2014

TrendWatching has published it’s first Africa Trend bulletin featuring 5 must-know African trends to watch for next year. They include; 

1. Faba (For Africa by Africa): Products for Africa such as in tech, food and fashion sectors, are best designed/built by Africans. E.g. BRCK

2. Mobile Roaming: The need for products and services for that assist in safety and convenience for people always on the move. E.g.BebaPay.

3. Civil Info-Nation: The need for useful information delivered in real time.

4. Africa (Collabo) Rising: African brands will engage in partnerships beyond a country’s borders.

5. Remotely Great: Even with the rapid urbanization of Africa, it is important to develop products that are useful in rural areas where majority of the population still lives.
Read the full report here

Celebrating African Success

There was a dinner last week in Nairobi to toast James Mwangi the CEO of Equity Bank who won the second edition of the Forbes Africa Person of the year award (edging out President Joyce Banda of Malawi, Stephen Saad, Aliko Dangote & Tony Elumelu. In capping off this award-winning year for him, he spoke about the need for Africans, and particularly Kenyans to celebrate wealth and success not to be shy & hide about it.

Forbes cover

This has been something that Ory (@kenyanpundit) has spoken of in the past and a reason that there are few interesting award events to attend – as you keep seeing the same people & companies over and over being feted or speaking at events over and over  –as if they are the only entrepreneurs in town. Yet it if you look at the construction that the construction that’s changing Nairobi from Westlands to Eastlands, with new office towers, hotels, and residential estates, this is all private sector development largely done by anonymous entrepreneurs using vague company names.

You will see a few other magazines like Management, Business Post, CIO, or some local TV shows profile a few new entrepreneurs and CEO’s but nothing like the Forbes List.

The Forbes list of Richest Africans itself may be controversial  – in the region Kenya had Naushad Merali, Tanzania has Salim Bakhresa, and Uganda had Sudhir Ruparelia, and dropping off from last year’s list were Uhuru Kenyatta, Chris Kirubi, Mohamed Al Fayed and Strive Masiyiwa.

For various reasons – modesty, not wanting your rivals to know what you’re up to, fear of revealing secrets and business interests to creditors, or even family members, some entrepreneurs are shy about celebrating their success in public or with the media. But perhaps, the biggest reason for a successful entrepreneur to keep a low profile is because the tax collectors at the Kenya Revenue Authority (KRA) are also avid readers and viewers – and a high profile celebration, with dollar figures attached, is likely to be followed by a friendly visit by tax agents.

Naushad Merali on Entrepreneurship

Kenyan businessman Naushad Merali, known for his Sameer Group investments in banking, telecommunications, manufacturing, agriculture and other sectors, gave a talk at a new Entrepreneurs Club event on Thursday. He briefly spoke about his business life and then took part in a Q&A session.

Excerpts: 

Merali spoke about how he grew up in Mombasa, and would take a bus twice a month to sell Indian sweets in Moshi to pay for school fees. And then worked for a few years at Ryce Motors as an accountant, he was able to buy it out from the owner who was retiring and also convince Daihatsu that he could sell their short wheel-base vehicles in Kenya, landing their franchise.

(Think) Big: when he signed the deal to buy the First American Bank in London, Merali did not have the money, but by the time he flew back to Nairobi people had heard and were amazed and want to partner with him – so by the time it came to conclude the deal, he had a cheque to pay. Same with Kencell – when MTN bought out Vivendi they were sure that they’d get their way and he would not be able to match their offer, but he chose to exercise his preemptive rights and spent 15 days flying around during which time he got funding from Celtel.

Exits: Don’t get emotional about owning a business, and know when to cash out. Selling out, and getting liquidity and value for all your hard work is the only way to grow. e.g. He took money from communications and put it into the fibre cable business.

Give Back: Do this and you’ll get back more. He’s done this by listing his shareholdings, the creation of the Jaffrey Sports Club on prime land that is free for all the public to use, and other philanthropic activities that his wife manages.

Growth: Diversify, but don’t take money from one business to put it in another one. Grow each one with its own capital, and if one fails, it goes alone.

(Take advantage of) OpportunitiesOn a flight, he sat next to a man who he conversed with and found that was trying to sell his company called Sasini. He had no idea about tea and coffee, but shook hands and had a deal.  Same with his IT investments did not know muchAlso, when President Museveni told him that farmers were pouring milk because there was a shortage of milk processing, he set one up and expanded the capacity of the country to process milk many times over.

Partnerships: Choose the right partners – business partnerships are harder to break than marriages and you need partners who align with your vision for the next few years. He found that his new South African partners had a different style than him so he cut back his internet interests.  

People: Kenya’s greatest resource is its people – hardworking resourceful staff. He mentioned how he motivated his salesmen at Ryce Motors, by giving their wives cheques to hold, that would only be signed if their husbands sold enough car volumes. Also, he is very protective about creating and retaining jobs for workers (the Sameer group now has 24,000 staff). He said when Firestone chose to stop manufacturing their brand in Kenya (and shut production), he bought them out and created a new brand – Yana. 

Succession: On business succession – life is finite, and many businesses here won’t last more than one generation because of secretive management styles, unlike those in developed countries that last hundreds of years. He advises that you bring your kids into the business open your books share your secrets, but don’t hire relatives as they are very hard to fire, and can cause domestic stress and lawsuits. 

TEA: His motto for business and finding new partnerships is (TEA) T – trustworthy, E efficient A – attitude (i.e. work with people with positive attitudes).

Technology industry: The problem with tech is that companies require continuous investment year after year – so tech entrepreneurs should know when to take on new partners and funding, perhaps giving up a little equity to like-minded partners, if they are to grow.

Final advice from Merali: Invest in agro-processing & food value addition as that’s the future.